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Core Services
Assessment & Audit
Inventory: Catalog existing assets (images, video, audio, design files, source files, project documentation, versions, rights metadata). Know what you have and why it matters.
Risk analysis: Identify vulnerabilities (format obsolescence, physical decay, incomplete metadata, missing rights clearance). Understand what's at risk of being lost.
Prioritization: Rank assets by cultural value, legal necessity, brand importance and reuse potential. Decide what gets protected first.
Ingest & Normalization
Format normalization: Convert proprietary or at-risk file types to preservation-friendly master formats while retaining originals. Future-proof your work without losing its roots.
Checksums & validation: Generate cryptographic checksums at ingest to detect bit rot and ensure integrity over time. Protect against invisible decay.
Metadata capture: Apply descriptive, technical and rights metadata using standardized schemas to enable discoverability and provenance tracking. Document the story behind every asset.
Storage Architecture
Multi-tier storage: Combine on-site storage, off-site backups, and cloud object storage to balance cost, access speed and resilience. Build redundancy into everything.
Geographic redundancy: Replicate data across multiple regions to protect against localized disasters. Ensure your creative legacy survives anything.
Versioning & immutability: Maintain version histories and immutable copies (WORM) for legal defensibility and rollback capability. Every iteration matters.
Preservation Strategies
Format migration: Plan scheduled migrations from deprecated formats to current preservation formats with documented change management. Stay ahead of obsolescence.
Emulation & virtualization: Implement emulation strategies for complex interactive or software-dependent works that cannot be migrated without loss. Keep living works alive.
Refreshing: Regularly rewrite storage media to prevent data loss from media degradation. Tend to your archives like gardens.
Metadata & Cataloging
Standardized schemas: Use industry standards (e.g., Dublin Core, PREMIS, METS) adapted to creative workflows. Build structure that serves artists and archivists alike.
Rich contextualization: Capture creator notes, project briefs, contributor roles, usage history and licensing to preserve context and meaning. Honor the full story.
Persistent identifiers: Assign persistent, resolvable identifiers (URIs, DOIs, ARKs) to enable long-term reference and linking. Make your assets discoverable forever.
Rights & Legal Management
Rights documentation: Record licensing terms, expirations, restrictions and contact points to enable compliant reuse. Protect creators and enable others to build.
Access controls: Implement tiered access policies that reflect contractual or privacy constraints. Respect the boundaries that matter.
Audit trails: Maintain logs of access, modifications and distributions for compliance and attribution. Track every interaction with care.
Access & Discovery
Search & retrieval: Implement robust search interfaces with faceted filters, full-text indexing and preview capabilities. Make archives feel alive and navigable.
APIs & integrations: Provide APIs for creative systems, DAMs, CMSs and analytics platforms to leverage archived assets. Let your preserved work flow back into creation.
Delivery optimization: Serve derivatives and streaming-friendly versions for immediate use while preserving masters. Access without compromise.
Governance & Policy
Preservation policies: Define retention schedules, appraisal criteria and responsibilities for long-term stewardship. Be intentional about what you keep and why.
Disaster recovery planning: Maintain tested recovery procedures and RTO/RPO targets aligned with organizational priorities. Plan for the worst, hope for the best.
Training & workflows: Educate teams on ingest procedures, metadata standards and legal obligations to ensure sustainable practices. Build preservation into culture.
Monitoring & Maintenance
Integrity monitoring: Schedule checksum verification and media health checks with automated alerts. Keep watch over what matters.
Reporting & KPIs: Track preservation status, access metrics, storage costs and compliance benchmarks. Measure impact and stay accountable.
Continuous improvement: Regularly review emerging formats, standards and technologies to update preservation practices. Stay ahead of what's next.
Who Benefits
Creative agencies and studios: Safeguard your project assets and protect the work that defines your legacy.
Cultural institutions: Preserve exhibitions and digital artworks for future generations. Keep culture alive.
Brands: Protect marketing campaigns, product assets and intellectual property with confidence and transparency.
Legal and compliance teams: Maintain verifiable audit trails that prove stewardship and enable confident reuse.
Developers and product teams: Access reliable, long-term source assets whenever you need them. Build without worrying about loss.